6. ADVISORY COUNCIL MEETINGS
6.1
PLACE, QUAROM, VOTING
The Chairperson shall call for and arrange a meeting place and agenda for all Advisory Council meetings. A quorum of at least two-thirds of the Advisory Council members must be present in order for the Advisory Council to conduct business. Motions and resolutions shall require a simple majority vote of the quorum for approval. Conference site selection shall be done by “Third Legacy Procedure” (see AA Service Manual) after thorough discussion and a motion has been made and seconded. All Advisory Council members shall have one vote and will vote on all matters. Absentia voting is not permitted. A two-thirds majority vote of the quorum is necessary to change the by-laws, or to rescind or modify operating procedures.
6.2
REPORTS
All verbal reports given during business meetings must be clear, well prepared and limited to 2 minutes. Written reports, specified under committee members duties, must be submitted prior to the meeting, and should be turned in with at least 2 extra copies for the secretary and the archivist. No motions may be made during committee reports, and questions should remain limited. Items of discussion from committee reports requiring a motion should be discussed solely in Old and New Business.